ESSOP, DEPARTMENT OF ENERGY (DOE) OFFICE OF ENGINEERING AND CONSTRUCTION MANAGEMENT (OECM): EARNED VALUE MANAGEMENT SYSTEM (EVMS) SURVEILLANCE STANDARD OPERATING PROCEDURE (ESSOP)(26-SEP-2011)

ESSOP, DEPARTMENT OF ENERGY (DOE) OFFICE OF ENGINEERING AND CONSTRUCTION MANAGEMENT (OECM): EARNED VALUE MANAGEMENT SYSTEM (EVMS) SURVEILLANCE STANDARD OPERATING PROCEDURE (ESSOP)(26-SEP-2011)., DOE O 413.3B, the Office of Management and Budget (OMB) Circular A-11, and the Federal Acquisition Regulation (FAR) require implementation of an EVMS on all DOE capital asset projects. This SOP contains many of the best practices that are accepted throughout government and industry in implementing and using EVM. This intent of this EVMS Surveillance Standard Operating Procedure (SOP) is to provide a common understanding of EVMS Industry and Government best practices relating to surveillance activities recommended for use by the Department of Energy (DOE) oversight, program, and project teams, as well as contractors doing business with DOE. Surveillance activities cover the areas of surveillance objectives, suggested processes, roles, and responsibilities. All information contained herein clarifies requirements in DOE O 413.3B. In its simplest form, Earned Value Management (EVM) is the discipline of managing projects successfully. It is the planning and controlling of authorized work to achieve cost, schedule, and technical performance objectives. Special emphasis is placed on efficiency and effectiveness in the execution of work through the development and operation of an EVMS that integrates the application of people, systematic processes, and innovative tools and techniques. EVM helps project managers and their management teams operate more effectively in the execution of risky, high dollar, and complex projects. Successful project management requires well-qualified and highly skilled project managers along with integrated teams backed by management systems that provide immediate access to reliable and accurate data on project costs, schedule, and technical performance. Project managers and their management teams perform best when they are well informed. The surveillance of a contractor’s EVMS is intended to provide all stakeholders, including the Acquisition Executive (AE) and senior leadership within the DOE, as well as Congress with confidence that the EVMS produces reliable, accurate, and timely information that is used to effectively manage cost, schedule, and technical performance and in making informed decisions. The purpose of performing surveillance of a contractor’s certified EVMS is four fold: (1) Verify the EVM data is useful, timely, and effective (2) Assess whether the data is used to make informed decisions (3) Ensure company processes are being followed (4) Demonstrate continued compliance to the ANSI/EIA-748 guidelines.